Board Roles Responsibilities

 

BOARD MEMBER POSITIONS & RESPONSIBILITIES

PAST PRESIDENT

  • Transparent transition of Presidential duties
  • Provide consultation to President

 

PRESIDENT

  • Provides leadership to the Board of Directors
  • Chairs meetings of the Board after developing the agenda with the Vice President.
  • Encourages Board’s role in planning
  • Works with Committee Members
  • Oversees the logistics of committee operations
  • Authorized to sign or countersign cheques, correspondence, applications, reports, contracts or other documents on behalf of organization
  • Liaise with Legal as required
  • Primary Liaison with Rocky View County
  • Primary Liaison with Developer
  • Ensures community amenities and board members are appropriately insured
  • Correspondences to membership
  • First line of contact on behalf of membership addressing emails and other correspondence / concerns.
  • Responsible for providing information to membership

 

VICE–PRESIDENT(s)

  • Performs President responsibilities when the President cannot be available (see President Job Description)
  • Develops the meeting agenda with the President
  • Ensures all hydrants are tested annually and signed off by the Fire Department
  • Works closely with the President and other Board members
  • Works with the President to oversee the logistics of committee operations
  • Review of architectural and landscape plans with ArcadisIBIin accordance with community guidelines
  • Reports to the full Board on committee’s decisions / recommendations
  • Authorized to sign or countersign cheques, correspondence, applications, reports, contracts or other documents on behalf of organization
  • Performs other responsibilities as assigned by the Board

 

director, TREASURy

  • Maintain official records of the Board
  • Manages minutes of Board meetings
  • Ensures minutes are distributed or posted to the web shortly after each meeting
  • Is sufficiently familiar with legal documents (articles, by-laws, etc.) to note applicability during meeting
  • Manages collection of HOA fees and penalties
  • May be authorized or required to sign or countersign cheques, correspondence, applications, reports, contracts or other documents on behalf of organization
  • Liaison with the bank and accounting firm
  • Ensures appropriate government documents are filed
  • Manages finances of the Board
  • Provides annual budget to the board for members’ approval
  • Ensures Board review of financial policies and procedures

 

DIRECTOR, OPERATIONS

  • Ensures quality contracts are in place and work is completed for:
    • Grass cutting
    • Weed maintenance in ditches
    • Weed maintenance on pathways and around amenities
    • Pruning of Trees and Shrubs
    • Watering of Trees and Shrubs
    • Snow Removal on RR31 pathway and other paved areas not managed by the County
    • Garbage removal
  • Ensures general maintenance of amenities inclusive of street signs, front entrance, and mail centre.
  • Manages contracts for planting of new trees/shrubs
  • Manages contracts for upgrades and new amenities
  • Ensures garbage containers have sufficient bags for collector
  • Provides Board with report on status of declining assets
  • Ensure Board review of maintenance policies and procedures’
  • Responsible for web content and website updates

DIRECTOR, COMMUNITY RELATIONS

Responsible for facilitating clear, respectful communication between the HOA Board and residents, fostering transparency, understanding, and community trust.

  • Helps guide residents to the appropriate Board member
  • Ensures communications align with legal guidance and governing documents
  • Promotes community norms 

  • Serves as a point of contact for non-violation-related homeowner questions or concerns

 

DIRECTOR(s) at large

Directors-at-Large serve as voting members of the Board who represent the community at large and support Board operations through participation, oversight, and special assignments.

  • Represent the interests of the community as a whole, not a specific area or committee

  • Participate fully in Board discussions, decision-making, and voting

  • Provide input, perspective, and oversight on issues brought before the Board

  • Take on special projects or committee assignments as needed

  • Support and backfill officer roles when required

 

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